Arranging a Meeting
Aim: This exercise will help you to find information in business letters.
Instructions: Read the letter below, then answer the following questions:
Dear Mr Sarempaet I am planning a trip to Jakarta and I I intend to finalize the shipping arrangements of our company's I will be arriving in Jakarta on Garuda flight GA145 at 4.15 pm on I will be staying at the Jakarta Hilton Hotel (Tel. 2309786). Unfortunately, I will not know my time commitments until I reach Jakarta. Yours sincerely Josephine Lo Josephine Lo Sales Manager |
Vocabulary Notes:
- Jakarta is the capital city of Indonesia [pronunciation]
- Teak is a type of wood used to make floors [pronunciation]
- Garuda is an Indonesian airline [pronunciation]
.
Answers:
- Josephine Lo is the Sales Manager for Happy Valley Homes. The company
name is at the top right of the letter, and her job title is under her signature at the
bottom left of the letter.
- Click here to see the answer in
the letter above.
- Mr D Sarempaet is the Production Supervisor at Sudano Teak Ltd. This
information is in the address at the top left of the letter.
- Click here to see the answer in
the letter above.
- To arrange a meeting. This information is in the first paragraph.
- It's in the first paragraph so that the reader will read it soon and
understand the purpose of the letter. Click here to see the answer in the letter above.
- Order No. 284/HG is the subject heading of the letter, the order number
of the order of teak outdoor furniture, and the
right place to file this letter in Sudano Teak's filing system. 'No.' is an
abbreviation for 'Number'.
'Meeting about Order No. 284/HG' would be a better subject heading because this letter is mainly about arranging a meeting.
- So that the reader knows which order this letter refers to and can
easily find other information about this order, such as the quantity of furniture ordered.
- 'Your sincerely' is the correct expression to use if you write 'Dear'
and the person's family name; e.g. 'Dear Mr Sarempaet.'
- Click here to see the answer in the letter above.
Last updated on: Monday, March 26, 2012