PROOF READING
Introduction
It is difficult to identify errors
in your own written work, but a careful rereading of each section of your
FYP will almost certainly reveal them. It can be useful to do this out
loud, as you may 'hear' mistakes you don't see. Asking a friend to proof
read your project is also a good idea; they may notice things you do not.
You could proof read their project in exchange.
Common errors
Here are some common errors found in FYPs. Watch out for them when you
are proof reading.
1. Run-on Sentences and
Sentence Fragments
Check each sentence to make sure it has a subject and a verb and that
it expresses a complete concept.
Do not run two sentences together
incorrectly. Use punctuation (full stops, colons or semicolons) or linking
words to separate them or clarify meaning.
This website gives more information about run on sentences.
http://owl.english.purdue.edu/handouts/grammar/g_sentpr.html
(accessed 7 February 2003)
2. Punctuation
Use capital letters at the start of sentences and for names of persons,
cities, countries, languages, streets, and titles.
End every sentence with a full
stop or question mark .
Use punctuation (commas, colons,
semi-colons) within individual sentences to separate phrases and for easier
understanding.
Place exact quotes in quotation
marks. Full stops and commas go inside the quotation marks.
Use apostrophes correctly to indicate
possession.
This website gives more information
on the general use of punctuation.
http://owl.english.purdue.edu/handouts/grammar/index.html#Punctuation.
(accessed 7 February 2003)
This website gives more information
on the use of commas.
http://owl.english.purdue.edu/handouts/grammar/g_commaproof.html
(accessed 7 February 2003)
This website gives more information
on the use of apostrophes.
https://owl.english.purdue.edu/exercises/3/3/10/
(accessed 29 May 2018)
3. Subject-Verb Agreement
Check every subject and verb to make sure that if you have used a singular
subject, you have also used a singular verb. Similarly, a plural subject
needs a plural verb. Pay extra care to add an 's' to present simple tense
verbs in the 3rd person singular.
e.g. My supervisor gives
helpful advice.
For more information, go to this
FYP website page on subject-verb agreement
This website also gives more information
on subject-verb agreement.
http://webster.commnet.edu/grammar/sv_agr.htm
(accessed 7 February 2003)
4. Sentence Length
Keep sentences reasonably short. General guidelines for writing FYPs recommend
a maximum of 25 words per sentence.
Break consistently long sentences
into shorter units.
If too short, perhaps you could link them using a conjunction or other
transitional device, but do not overdo this (e.g. by starting nearly every
sentence with a linking word.)
Ensure that each sentence follows
clearly and logically from the one before it. Note that it is not necessary
to keep all sentences the same length; a variety of length of sentences
in each paragraph makes for a more interesting writing style.
This website gives more information
on sentence length.
http://www.askoxford.com/betterwriting/plainenglish/sentencelength/
(accessed 7 February 2003)
5. Verb Tenses
Use the correct tense to express what you want to say and try to keep
tenses consistent.
These websites give more information
on verb tense usage.
http://webster.commnet.edu/grammar/verbs.htm#tense
(accessed 7 February 2003)
http://owl.english.purdue.edu/handouts/grammar/g_tensec.html
(accessed 7 February 2003)
http://webster.commnet.edu/grammar/consistency.htm
(accessed 7 February 2003)
6. Spelling
Look up the spelling of any word you are unsure about. Be especially careful
of the "ei" and "ie" words, words which add "-ing"
and "ed," and words with one or more sets of double letters.
Online dictionaries can be found
at
Encarta
World English Dictionary
(accessed 7 February 2003)
http://www.wordsmyth.net/
(accessed 7 February 2003)
7. Paragraphing
Make sure each paragraph has a topic sentence which states the main idea.
Add examples and specific details to describe your topic more vividly.
Make sure that paragraphs contain one clear idea, example, discussion,
opinion or argument.
If you change the subject, start a new paragraph.
Show the link between paragraphs by using transitional sentences.
Limit paragraph length to a maximum of 100 words.
This website gives more information
on paragraph writing.
http://owl.english.purdue.edu/handouts/general/gl_pgrph2.html
(accessed 7 February 2003)
This website gives information
on paragraph length consistency.
http://owl.english.purdue.edu/handouts/general/gl_pgrph.html
(accessed 7 February 2003)
Click here
for three short interactive proof reading exercises.
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